#Create email signature in outlook 2007 how to#
#Create email signature in outlook 2007 full#

Setting the default email signature for new emails and replies/forwards is the most efficient way to use email signatures.įor an email signature created for a specialized project or other use: Set this email signature to be the default signature used in all replies and fowards by selecting the email signature in the drop-down menu next to 'Replies/forwards:' using the Choose default signature selections in the upper right corner.Set the email signature to be the default signature used in all new emails by selecting the email signature in the drop-down menu next to 'New messages:' using the Choose default signature selections in the upper right corner.įor an email signature created for replies/forwards:.The most efficient way to apply email signaturesįor an email signature created for new emails: When the new email signature is finished, click 'OK' to close the window.If the signature is for a different project, add what is needed to make that clear. For instance, if you want to create a more succinct email signature for replies, add just the basic information needed to this email signature.

Be sure to enter the information to match its purpose. Create a new signature using the steps outlined above.Click on the Signature button in the Messages tab and select 'Signatures' in the drop-down menu.To have a more succinct email signature for replies, or to have access to a secondary email signature for a different project, follow the steps below.

#Create email signature in outlook 2007 how to#

How to create multiple email signatures for different uses To edit an existing signature, click on the name of the signature and apply the changes in the edit box. Make any necessary changes and click the 'Ok' button at the bottom of the Signatures and Stationary window.Click on the name of the email signature to edit and its contents will appear in the edit signature box below.Click on the Signature button in the Message tab and select 'Signatures' in the drop-down menu.When finished, click the 'OK' button to close the window.Īdd all the important information into the Edit signature box.Select from available fonts, modify font sizing and styling, orientation and much more to get the desired results.Enter the information you want included in the signature in the Edit signature box at the bottom of the window.Be sure to name it something that makes sense to you and is related to its purpose.Ĭreate a new email signature by clicking on the New button. When prompted, enter a name for the signature.In the Signatures and Stationary window, click the 'New' button to create a new signature.To access signatures, open a new email and click on Signatures in the Message tab. Click on 'Signatures' in the Message tab and select 'Signatures' in the drop down menu.How to create an email signature in Outlook Having an secondary, more succinct email signature that is used with replies and forwards so longer email threads do not get bulky yet each email retains the pertinent contact information.Differentiating who is emailing when someone emails for themselves as well as on behalf of someone else or is emailing on behalf of a group of individuals.Having multiple titles within the same organization and wanting to use a signature that makes sense for the group being emailed.Rather than having an all or nothing approach - create additional email signatures that fit all your needs. Both ways have their positives and negatives, but there is a better way.

#Create email signature in outlook 2007 full#

People who have created an email signature fall into one of two categories - those who a full email signature included in every email, and those who include an email signature only in new emails. How to Create and Use Multiple Email Signatures in Outlook Video showing how to create and use multiple email signatures in Outlook. This post discusses several reasons why having multiple email signatures is better than just one, as well as where and how to create them and apply them. There may also be times when a slightly modified email signature is more appropriate. What often makes more sense is to have separate email signatures for new emails and replies/forwards. However, almost everyone has been part of an email thread that got bulky in part by the repeated email signatures. There are so many details that can be shared: links to a website, blog site, social media, direct phone number, backup contact name and email, company motto and logo, and much more. Creating email signatures in Outlook saves time and is a great way to share all the information you want email recipients to see in a singular, convenient location.